Scanning and Text Recognition (OCR)
Paper documents can be added to M-Files with a scanner. For more information on network scanning, see Scanner Sources. To access the scanning functions, press the Alt key and then open the Operations menu.
When scanning is completed, M-Files suggests the scanned file to be converted to a searchable PDF with optical character recognition (OCR). You can also specify advanced settings for the character recognition.
You can also convert an image file to a searchable PDF. Optical character recognition is performed on the image file to enable full-text searching across the file. After the conversion, you can find, for example, a contract document converted from an image by performing a search using the names of the contracting parties or any other text included in the original image file.
M-Files also automatically suggests the character recognition if you drag an image file to M-Files. M-Files does not suggest the character recognition for PDF files, because performing the optical character recognition on an already searchable PDF reduces the quality and increases the size of the PDF file. You can convert non-searchable PDF files into searchable PDF files manually with the context menu of the PDF file.
- TIF
- TIFF
- JPG
- JPEG
- BMP
- PNG
Importing Image Files as Searchable PDFs
To import a picture file to the vault as a searchable PDF: