Annotations and redlining

You can add comments and stamps, and draw arrows, boxes and other shapes to your documents. The feature supports most common file types, including , , and Visio documents, email files, RTF files, HTML and web archive files as well as OpenDocument files and PDF documents. When you select an annotated document, the shows the options to show or hide the annotations.

Note: The annotations are not added to the documents themselves, but rather as detachable layers that can also be hidden.
Note: The system administrator must first enable the annotations and redlining feature before documents can be annotated. For more information, see Annotations and redlining.

Enabling annotations in the user interface

To make sure that annotations are enabled in your user interface:
  1. Open your vault with the classic .
  2. Press Alt.
  3. Open the View menu.
  4. Enable the Show Annotations option.

Annotation objects

Your annotations are saved as separate Annotation objects under the main document. automatically creates these objects every time you start creating new annotations. Annotation objects contain an XFDF file (XML Forms Data Format) that basically tells the type, form, and location of your annotations.

Supported file formats

This feature supports the following file formats:

Troubleshooting

If you are running into issues with annotations or are unable to use them, see Why can't I convert a document to PDF format or annotate a document? for assistance.