Checking out a document

Checking out a document is an function that prevents concurrent editing. A checked out document can still be viewed and opened in read-only mode by other users.

When you check out a document, a small check mark () is shown on the document icon. A red icon () means that the document has been checked out to someone else.

Note: When you check out a document in , shows that the same document is checked out to someone else. The same applies the other way around. This happens because the two clients use a different client cache. You can, however, use the Undo Checkout command.

Functions without checkout

You can add files to and remove files from a multi-file document without checking it out for editing. You can also rename and replace files without checking them out.

Sending a check-in request

You can also send a check-in request to the user who has checked out a document: Right-click the document and select Send Check-in Request. The user gets an email message about the request. The message also contains a link to the document. The check-in request is sent to the email address associated with the user's login account.