Using indexing operations with index management

To use the operations in Index Management:

  1. Select an index in the left-side navigation area.
  2. In the top-right corner of the user interface, select one of the commands available for the index.
    The table given here contains a description for all available commands. The availability of the operations depends on the state of the index, the search engine that the vault uses, and your user rights.
    Command Description Necessary access rights
    Set as Active Active indices are used for searches in the vault. With and , only one index can be active at a time. With , one metadata and one file data index are active at the same time. System admin
    Enable Enabled indices are kept up to date with changes in the vault data. In other words, they are indexed. System admin
    Disable Disabled indices are not kept up to date with changes in the vault data. In other words, they are not indexed. System admin
    Delete and Reindex
    Important: The process can take a large amount of time. With vaults that contain a million, millions, or tens of millions of documents, indexing can take days or even weeks. There are many things that have an effect on the indexing speed. For example, used indexer, hardware resources, and type of data in the vault.
    This operation deletes the selected index and then builds it from scratch. The operation is available for all search engines. If you use , we recommend that you also refer to Rebuilding the dtSearch Full-Text Search Index.    		 System admin or vault admin
    Reindex
    Important: The process can take a large amount of time. With vaults that contain a million, millions, or tens of millions of documents, indexing can take days or even weeks. There are many things that have an effect on the indexing speed. For example, used indexer, hardware resources, and type of data in the vault.
    This operation is available for and only.

    :

    • Timestamps are deleted.
    • Objects are reindexed completely (file data and metadata) on top of the old data.
    • The index is not deleted. Thus, some old unnecessary content can be left in the index.
    • Rebuild information is written from scratch (occurs when the timestamp is zero).

    :

    • Timestamps are deleted.
    • Only metadata is reindexed for the vault. External repositories are always reindexed completely (file data and metadata).
    • The index is not deleted. Thus, some old unnecessary content can be left in the index.
    • Rebuild information is written from scratch (occurs when the timestamp is zero).
    • If something has not been indexed correctly before, only metadata is indexed.
    		 System admin or vault admin
    Remove Configuration This operation removes only the configuration. Index data must be deleted separately. System admin