Using

is an AI assistant that can summarize documents and give responses about document contents. Select the tab to open or close the interaction with , or drag the left border of the window to resize the discussion area.

Note:

can process documents that contain textual information. cannot process images, audio, or video. Scanned documents must be converted to a searchable PDF with optical character recognition (OCR) before can process them. uses only the information found in the vault content, no external knowledge or internet resources are used.

does not use your documents, related metadata, or questions to train . can only utilize your vault content and discussions with to improve 's performance within your organization.

The supported file formats for include but are not limited to these formats:

  • files (docx, docm, dotx, dotm, doc, dot)
  • files (xlsx, xlsm, xltx, xltm, xlsb, xls, xlt)
  • files (pptx, pptm, ppsx, ppsm, potx, potm, ppt, pps, pot)
  • PDF files

If your administrator has enabled Metadata - Multimodal feature, can also analyze visual content such as scanned pages, handwriting, and diagrams.

The supported file formats for Metadata - Multimodal feature include:

  • docx, doc
  • PDF
  • jpeg, png, gif (unanimated)
Note: The responses can contain inaccuracies or be incomplete. If you see mistakes, please give feedback.

Summarizing documents

To summarize a single document, select the document in the listing area and click Summarize this document in the Aino tab. Click Add details or Condense to view more or less information in the summary.

Note: summarizes the document in the software language. See Selecting the software and vault language. Click Translate to have the summary in your preferred language.

Asking questions

You can use to find answers from a single document, from objects that are related to your current location, for example a view, or from the entire vault. To ask questions about the content, write your question to the Ask anything field on the Aino tab and click Ask or press Enter.

If you have selected a single document, gives you answers related to that document only. If you click, for example, a view name or open a view, looks for answers from that content. If cannot find the answer with these options, use the Look for answers in option to tell to find answers from the entire vault.

uses your vault permissions when it creates the answer. This means that if you do not have the necessary permissions for the content that would use in the answer, the content is not included in the answer. shows the answer's source documents below the answer.

Your administrator can specify that some content is left out from 's answers. This means that not all documents will be considered when searches for an answer from multiple documents. When this feature is active, you will see a notification message with an explanation from your administrator in the Aino tab. Nevertheless, you can still select a single document and ask Aino questions about that document even if it is left out from vault-wide search.

Note: To ask questions from many documents or from the entire vault, your admin must have set a separate configuration. This separate configuration is available for an additional cost.
Note: answers in the same language as the question. The document language and the software language can be different. See Selecting the software and vault language. If you want to have an answer in certain language, you must ask the question in that language.

Saving responses

You can save 's responses to the clipboard or to the document's metadata. Click Copy to clipboard to copy the summary or the answer to the clipboard. Click Save as metadata to save the summary or the answer as metadata. Use the suggested metadata property from or select a property to which you want save the response.

Chat history

saves all your chats automatically to the chat history. The chat history is shown only to you. To see the chat history, click the clock icon () at the top of the Aino section. In the chat history, you can continue your old chats or delete them.

  • To continue a chat, click a chat.
  • To delete a chat, click the bin icon (). To confirm the deletion, click Delete.
Note: When you continue previous chats, it is possible that the source documents have changed. This can have an effect on the previous answers.

Giving feedback

You can give feedback to help improve . If you think that the response is useful, click the thumbs up icon (). If you think that the responses are unsatisfactory or erroneous, click the thumbs down icon (), enter your feedback, and click Send. Your feedback is anonymous, and you will not be contacted.

Limitations and user quota

has these limitations:

  • cannot process very large documents (approximately 100 pages or more).
  • can sometimes give incorrect or incomplete information.
  • is trained to decline unsuitable requests.

Each user has a vault-specific quota on how much content they can have process within 24 hours. The quota use depends on, for example, document language, complexity of the text, and formatting details.

lets you know when you have used 90% of your quota. If you use all your quota, will be temporarily unavailable. When enough time has passed, you can use again.

For more details about these limits, refer to the platform editions page on the website.