Share Public Link

Documents in M-Files can be shared publically by creating temporary public links to selected documents, making the documents available to anyone who is given the link.

Before you begin, make sure that M-Files Web is up and running. See Web and Mobile Access for instructions.

Do the following steps to create a public link:

Steps

In M-Files locate the object that you want to share using the search or views.
Optional: If you want to share an earlier version of the object, right-click the object and select History.
Right-click the object (or the object version) and select Share Public Link... from the context menu.
The Share Public Link dialog is opened.
Use the Expiration date (local time) date and time picker to select the expiration date after which the public link will no longer be active.
Optional: In the Description field, enter a description for your shared item.
Click Create Public Link.
The public link is created in the Public link field.
Click Copy to copy the public link to the clipboard.
Click Close to close the Share Public Link dialog.

Results

You can now share the public link to anyone who may be interested. The link becomes inactive after the set expiration date. If you want to view or remove your shared public links, see Managing and Removing Shared Public Links.

Managing and Removing Shared Public Links

You can view and remove public links that you have shared in the Shared by Me window. Users with the administrative rights Full control of vault or See and read all vault content can see and manage the public links shared by all vault users.

Steps

In M-Files, click your username in the top-right corner and select Shared by Me from the context menu.
The Shared by Me window is opened, displaying all the public links that you have shared.
To copy a shared public link to the clipboard, locate the desired link in the list, and click Copy Link.
To remove a shared public link, locate the desired link in the list, and click Stop Sharing.
A confirmation dialog is opened.
Click Yes to confirm removing the public link.

Results

The link that you have just removed is no longer active and can no longer be used to access the previously public object.