Using M-Files Aino

M-Files Aino is an AI assistant that can summarize documents and give responses about document contents. Click the M-Files Aino tab to open or close the interaction with M-Files Aino, or drag the left border of the window to resize the discussion area.

Note: If the M-Files Aino tab is not shown, it can be that M-Files Aino is not available in your platform edition or not set up. The setup instructions for M-Files admins are available in M-Files Catalog.

M-Files Aino can process documents that contain textual information. M-Files Aino cannot process images, audio, or video. Scanned documents must be converted to a searchable PDF with optical character recognition (OCR) before M-Files Aino can process them. M-Files Aino uses only the information found in the selected document, no external knowledge or internet resources are used.

The supported file formats for M-Files Aino include but are not limited to these formats:

  • Microsoft Word files (docx, docm, dotx, dotm, doc, dot)
  • Microsoft Excel files (xlsx, xlsm, xltx, xltm, xlsb, xls, xlt)
  • Microsoft PowerPoint files (pptx, pptm, ppsx, ppsm, potx, potm, ppt, pps, pot)
  • PDF files
Note: The responses can contain inaccuracies or be incomplete. If you see mistakes, please give feedback.

Summarizing documents

To summarize a document, select the document in the listing area and click Summarize this document in the Aino tab. Click Add details or Condense to view more or less information in the summary.

Note: M-Files Aino summarizes the document in the software language. See Selecting the Software and Vault Language. Click Translate to have the summary in your preferred language.

Asking questions about the document

To ask questions about the document content, select the document in the listing area. Then, enter your question to the Ask anything field on the Aino tab and click Ask or press Enter.

Note: M-Files Aino answers in the same language as the question. The document language and the software language can be different. See Selecting the Software and Vault Language. If you want to have an answer in certain language, you must ask the question in that language.

Saving responses

You can save M-Files Aino's responses to the clipboard or to the document's metadata. Click Copy to clipboard to copy the summary or the answer to the clipboard. Click Save as metadata to save the summary or the answer as metadata. Use the suggested metadata property from M-Files or select a property to which you want save the response.

Giving feedback

You can give feedback to help improve M-Files Aino. If you think that the response is useful, click the thumbs up icon (). If you think that the responses are unsatisfactory or erroneous, click the thumbs down icon (), enter your feedback, and click Send. Your feedback is anonymous, and you will not be contacted.

Limitations and user quota

M-Files Aino has these limitations:

  • M-Files Aino cannot process very large documents (approximately 100 pages or more).
  • M-Files Aino can sometimes give incorrect or incomplete information.
  • M-Files Aino is trained to decline unsuitable requests.

Each user has a vault-specific quota on how much content they can have M-Files Aino process within 24 hours. The quota use depends on, for example, document language, complexity of the text, and formatting details.

M-Files lets you know when you have used 90% of your quota. If you use all your quota, M-Files Aino will be temporarily unavailable. When enough time has passed, you can use M-Files Aino again.

For more details about these limits, refer to the platform editions page on the M-Files website.

Admin aid

Refer to these documents for more technical information: