Permissions-Based Conditions

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Each object has permission settings that are assigned to it on the Permissions tab of the metadata card. Objects can also be searched according to their permission settings. You can, for example, create a search listing all objects that are visible to the company management only. This way, you can also change the permissions of specific objects.

You can also search objects by specific permissions.
Note: When applying the condition Access control list and selecting a named access control list that uses pseudo-users via metadata properties, the search results may not be accurate or you might get no results. For more information, refer to Pseudo-users and Named Access Control Lists.

Example: Searching for Objects That Are Visible to the HR Department

Your vault needs to have the HR Department user group and you need to be a member of that group.
  1. Click the advanced search options button () to the right of the Quick Search field.
  2. Click the Additional Conditions button.
    Result:The Additional Conditions dialog is opened.
  3. Go to the Permissions tab and check the Visible to user/group check box.
  4. From the Operator drop-down menu, select includes.
  5. From the Value drop-down menu, select HR Department.
  6. Click OK to close the Additional Conditions dialog.
  7. Enter a search term in the Quick Search field or leave it empty if you do not want to filter your search any further.
  8. Press Enter or click the arrow button next the Quick Search field to start your search.
The search results show the objects that match your search term and are visible only to the HR department.