Using M-Files Desktop User Interface

Note: This content is no longer updated. For the latest content, please go to the user guide for M-Files Online. For information on the supported product versions, refer to our lifecycle policy.

This section is about the M-Files Desktop user interface. Click on different parts of the screenshot below for a description of the areas in the user interface.

Task areaSearchingListing areaMetadata cardCreating objectsFiltersPreviewConnection statusUser settingsFavoritesRight panePinnedNavigation pathAssignedRecentHome screen

Video: Introduction to the M-Files Desktop User Interface


Click the Assigned tab to see the documents that are assigned to you.

Connection status

The connection status icon () shows the status of your connection to the vault. The connection is measured with the round-trip time to the server that hosts the vault. The icon has five statuses:
  • The round-trip time to the server is less than 50 milliseconds.
  • The round-trip time to the server is from 50 to 149 milliseconds.
  • The round-trip time to the server is from 150 to 299 milliseconds.
  • The round-trip time to the server is 300 milliseconds or more.
  • You have no connection to the server.

Click the connection status icon () to see more information about your connection. This opens the Connection Status dialog. If your connection is slow or there is no connection to the server, contact your M-Files system administrator. Click Refresh to refresh the information of your connection status. Click Analyze Connection to see more details about your connection status.

Creating objects

Click Create to create a document or an object. For more information on how to create documents and objects, see Creating a Document and Creating Non-Document Objects.


Click the Favorites tab to see a view of the documents and objects that you have added there. You can add objects to your favorites and remove them in the context menu or in the metadata card of an object.

Note: You cannot delete favorites with the Delete command.

You can also click the Favorites shortcut in the task area to go to your Favorites view.


When you search for an object or a document, you can use the advanced search features on the Filters tab. In the Filters tab, you can give more specific search criteria for your search. For more information, see Filters Tab.

Home screen

When you log in to M-Files Desktop, the Home screen opens in the listing area. To go to the Home screen from other views, click the Home tab or the M-Files logo.

Listing area

The listing area in M-Files Desktop usually contains views and objects. For more information, see Listing Area.

Metadata card

To see and change the metadata of the selected object, use the metadata card. For more information, see Object Metadata and Metadata Card.

Navigation path

The navigation path next to the M-Files logo shows you the current view and all its parent views. For example, the path can be Sample Vault > Documents > By Customer > A&A Consulting.


The Pinned tab lets you collect items that you frequently use into a single tab. For more information, see Pinned Tab.


In the preview mode, you can browse and copy the content of the selected document. For more information, see Preview Tab.


Click the Recent tab to see a view of the documents and objects that you have recently accessed.

Right pane

The contents of the Metadata, Preview, Filters, and Pinned tabs are shown in the right pane. To hide the right pane, click the gray vertical tab on the left edge of the right pane.


Use the search bar in the top of the user interface to find your documents and other objects. For more information, see Searching.

Task area

In the task area, you can see shortcuts to different M-Files Desktop operations. For more information, see Task area.

User settings