Vault Event Log

Note: This content is no longer updated. For the latest content, please go to the user guide for M-Files Online. For information on the supported product versions, refer to our lifecycle policy.

The vault event log records document vault events, such as new object creations and user logins. Events can be viewed and organized in any desired order, filtered and exported. You can add new types of events to be recorded by purchasing the Electronic Signatures and Advanced Logging module.

Tip: If the list contains a large number of items, you might want to filter it. To filter the view, open the View menu and click Filter. Enter a desired text to filter the column contents.

Note: Event logging must be enabled to send notifications. For more information about notifications, refer to Editing Notification Settings in M-Files Admin.

To enable the vault event log, in M-Files Admin, select the document vault of your choice, then select Event Log, and finally click Enable via the task area.

Showing events X–XXXX

You can browse the events page by page by using the arrow icons. A single page can display 10,000 events at maximum.

Results per page

You can select how many events are shown per page.

Define Filter

You can specify the events to be displayed in the list by either object type or object ID.

Export

You can export and archive all or selected events in XML file format.

Delete events X–XXXX

In addition to being able to delete all events, you can select events for listing on the page and delete them (this does not apply to filtered lists).

Detailed information on an individual event

The Event Details dialog provides detailed information on the saved changes.

Note: To view more detailed information on an individual event, you must have the Electronic Signatures and Advanced Logging module activated.

Number of events, and event types

If the Electronic Signatures and Advanced Logging module is in use and the Advanced Event Log features have been enabled, the event log records all events without any restrictions. Otherwise, M-Files Server removes the oldest events when the total number of events exceeds the maximum number of events. By default, the maximum number of events is 10,000. To change it, specify the following value in the Advanced Vault Settings section: Event Log > Maximum Number of Events.

While M-Files offers a versatile event log, several additional event types that can be covered by logging are enabled with the Electronic Signatures and Advanced Logging module.

Tip: If you want to give system administrators more visibility into actions that vault users perform in a vault, see User Action Log.

The following event types are recorded in the M-Files Admin event log:


Assign request	Event log cleared	Public link accessed	User group created
Backup completed	Event log exported	Public link created	User group deleted
Backup started	Event logging disabled	Public link deleted	User group modified
Check-in	Event logging enabled	Restoration from backup completed	User group member added
Check-in request	File downloaded	Rollback	User group member removed
Checkout	File downloaded via public link	Signature settings added	Custom event
Undo checkout	Free-form request	Signature settings deleted	Vault settings modified
Document or other object changed	Login	Signature settings modified	Vault variable modified
Document or other object deleted	Logout	The state of a document or other object changed
Document or other object destroyed	New document or other object	User created
Document vault created	Object undeleted	User deleted
Document vault created as a copy of another vault	One version of a document or other object destroyed	User modified

The Electronic Signatures and Advanced Logging module adds the following event types to the M-Files Admin event log:


Metadata structure changes:
Class changed	Named ACL deleted	State created	Value list item changed
Class created	Object type changed	State deleted	Value list item created
Class deleted	Object type created	State transition changed	Value list item deleted
Common view changed	Object type deleted	State transition created	Value list item undeleted
Common view created	Property definition changed	State transition deleted	Workflow changed
Common view deleted	Property definition created	Value list changed	Workflow created
Named ACL changed	Property definition deleted	Value list created	Workflow deleted
Named ACL created	State changed	Value list deleted


Vault property changes:
Event handler changed
Event handler created
Event handler deleted
Event handler index changed


Other:
Application enabled
Application disabled
Application installed
Application uninstalled
Application license changed
Content package exported
Content package import started
Content package import completed

Electronic Signatures and Advanced Logging module

The Electronic Signatures and Advanced Logging module enables you to use electronic signatures and to record additional event types in the vault event log. The module is available for a separate fee.

For you to activate the Electronic Signatures and Advanced Logging module, the license code must be activated on your system. The license is provided on a subscription basis. Activate or update the license code in M-Files Admin (for more information, refer to Managing Server Licenses). In addition to this, properties of the audit trail must be activated vault-specifically. For more information, see Document Vault Advanced Properties.

For more information on User Action Log, that also comes with the module, see User Action Log.