Note: This content is no longer updated.
For the latest content, please go to the user guide for M-Files Online. For information on the supported product
versions, refer to our lifecycle policy.
You can archive old versions of documents that you no longer need. When you archive
old versions of documents, the selected document versions are transferred from the
document vault to the archive file.
Do the following steps to archive old versions of documents:
Open M-Files Admin.
In the left-side tree view, expand a connection to M-Files server.
Expand Document Vaults.
Expand a vault.
Click Content Replication and Archiving.
In the menu bar, click Action > Archive Old Versions.
You can also right-click an empty area in the Scheduled Export and
Import list and select Archive Old
Versions.
Result:The Archive Old Versions dialog is opened.
Select either:
All documents: Select this option if you want to
archive old versions of all documents.
or
Documents marked for archiving: Select this option
if you want to archive old versions of the documents that you have marked
for archiving.
Note: You can mark a document for archiving in M-Files Desktop by right-clicking a document and
selecting Archiving > Mark for Archiving from the context menu. For more information, see Archiving.
Select the conditions (you can select all that apply) for limiting the number
of old versions to be archived:
You can click Preview to view the number of old
versions to be archived with the selected settings.
Option
Description
Checked in before
Select this option to archive old versions that have been checked in
before the given date.
At least <number> versions older than the
current version
Select this option to archive old versions that are a given number
of versions older than the current version.
At least <number> days older than the
current version
Select this option to archive versions that are a given number of
days older than the current version.
No version tag
Select this option to exclude versions that have a version label
from the archive.
In the Content package location section, click the
... button to select the
location to save the archive.
Optional: Click Set Account... to run the task with another
account than the Local System account. If the file location is on a network
drive that the Local System account cannot get access to, you must set another
account. On the Set Account dialog:
Select This account.
In This account, enter the name of the user
account.
In Password and Confirm
password, enter the password of the user account.
Click OK to close the Set
Account dialog.
Click OK to save your changes and to close the
Archive Old Versions dialog.
The selected old versions of documents are archived to the
location you have defined.
Note: If you have archived documents in
earlier versions of M-Files than 9.0, please note that you
cannot restore archive files in the .MFA file format to a vault using version
9.0 or later. If you want to restore an archive file in the .MFA file format,
you must use a vault that has version 8.0 or older installed. After this, you can
upgrade the vault and perform archiving that is compatible with version 9.0 and
newer.
