Adding Values to a Value List

Note: This content is no longer updated. For the latest content, please go to the user guide for M-Files Online. For information on the supported product versions, refer to our lifecycle policy.
  1. Open M-Files Admin.
  2. In the left-side tree view, expand a connection to M-Files server.
  3. Expand Document Vaults.
  4. Expand a vault.
  5. Expand Metadata Structure (Flat View).
  6. Click Value Lists.
    Result:The Value Lists list is opened in the right pane.
  7. Right-click a value list to which you want to add individual values and select Contents... from the context menu.
    Result:The Value List Contents dialog is opened.
  8. Click the New Item button.
    Result:A new value titled New Item is added to the selected value list.
  9. Type in an appropriate name for the new value.
    You can rename existing values by selecting a value from the list and clicking the Rename button.
  10. Optional: Click Permissions... to specify the users who may see this value list item.
    For detailed instructions, see Value List Permissions and Automatic Permissions for Value List Items.
  11. Optional: Click Change Icon... to change the icon of the value list item.
    In addition to being able to add icons for object types, you can add, change, and remove icons for value list items. This allows you to further increase the clarity of the M-Files user interface. Specific icons can be assigned to, for instance, workflow states and meeting types. Since workflow states can be changed directly with the shortcuts in the task area or from the metadata card, icons can be used to make the states visually more distinguishable. For more instructions, see Changing the Icon of a Value in a Value List.
  12. Optional: Repeat steps from 6 to 9 to add another value.
  13. Click Close when you are done.
The new values are added to the selected value list.

Changing the Icon of a Value in a Value List

In addition to being able to add icons for object types, you can add, change, and remove icons for value list items. This allows you to further increase the clarity of the M-Files user interface.

Specific icons can be assigned to, for instance, workflow states and meeting types. Since workflow states can be changed directly with the shortcuts in the task area or from the metadata card, icons can be used to make the states visually more distinguishable.

  1. Open M-Files Admin.
  2. In the left-side tree view, expand a connection to M-Files server.
  3. Expand Document Vaults.
  4. Expand a vault.
  5. Expand Metadata Structure (Flat View) and then select Value Lists.
    Result:The Value Lists list is opened in the right pane.
  6. Optional: To show the built-in value lists, click Show All Value Lists.
  7. Right-click a value list that you want to edit and select Contents from the context menu.
    Result:The Value List Contents dialog is opened.
  8. Select a value from the list and click the Change Icon button.
    Result:The Change Icon dialog is opened.
  9. Either:
    • Select an icon from the list of icons.
      or
    • Click Browse to browse for a different icon file and then select an icon from the list of icons.
  10. Click OK to change the icon and close the Change Icon dialog.
  11. Repeat the steps from 6 to 8 to change the icon for another value.
  12. Click Close when you are done to close the Value List Contents dialog.