Search Filters

With the advanced search features, you can use more specific search criteria for the document or object you are looking for. In the classic M-Files Desktop, the criteria is in the Filters tab. In M-Files Web and the new M-Files Desktop, they are shown in the Search tab.

The more search criteria you use in the advanced search, the more likely you are to find the exact object you want. This way, you can prevent the search from returning too many results. Your search results are updated in real time according to the selected search filters.

The filters can contain, for example, these search options:

Scope

In Search in, you can select whether to search metadata, file contents, or both. By default, both metadata and file contents are searched.

Object type

You can select one or more of the object types to narrow down your search.

View

When you have a specific view open, you can select to search only within the view that you are currently in. The View option is shown only if you currently have a view open on the listing area.

The View option is shown also for external views. If it is not shown, ask your system administrator to rebuild the search index of the external repository.

Search refinements

Note: This functionality is available only if your vault uses the Smart Search or Micro Focus IDOL search engine.

You can refine your search results by selecting one or more of the available criteria in this section. For more information, see Search Refinements.

Default search filters

In the classic M-Files Desktop, you can set frequently used search options to be remembered by M-Files. For more information, see Default Search Filters.