Property Definition Permissions

Access for viewing this property and editing the property in object metadata can be defined on the Permissions tab.

If the user does not have the permission to view the property, it is not available for selection in M-Files (for example, when you are creating a new search or when More properties is selected).

If the user cannot see the property, the user also does not have the permission to edit it. However, the user may have the permission to see the property without having the permission to edit it. Editing in this case refers to the user being able to edit the property in the object metadata in all possible ways: edit its value, or add or delete the property.

Editing Permissions

  1. Open M-Files Admin.
  2. In the left-side tree view, expand a connection to M-Files server.
  3. Expand Document Vaults.
  4. Expand a vault.
  5. Click a node that contains items that you want to edit.
  6. Select an item in the listing area.
  7. Right-click the item and click Properties.
  8. Open Permissions.
  9. In Users and user groups, select the user or user group whose permissions to change.
    If the user or user group is not on the list, click Add.
  10. Specify the permissions for the selected user or user group.
    Allow: Enable this to explicitly give the permission to the selected user or user group.
    Deny: Enable this to explicitly deny the permission from the user or user group.
    The Deny setting is normally used to specify an exception to an Allow setting. For example, when John Doe is part the group HR Managers, you can set Allow for the group and Deny for John Doe.
    You can also leave both settings unselected.
  11. Repeat steps 9 and 10 for the rest of the permissions.
  12. Click OK.