Creating a Search Index
You must create a new search index for a vault for example when you take a new search engine in use. This page tells you how to create a search index in an on-premises installation when your search engine is Smart Search or Micro Focus IDOL. If you use M-Files Cloud, write to M-Files Customer Support at [email protected].
Only a system administrator can create a search index.
For instructions on how to create a search index when your search engine is dtSearch, refer to Rebuilding the dtSearch Full-Text Search Index in M-Files knowledge base.
To create a search index when your search engine is Smart Search or Micro Focus IDOL:
-
- Expand .
- Click Add Index.
- Expand the created index.
- Give the index a unique name.
-
Change the remaining settings where necessary.
- If you use the default service type, Smart Search, fill in Application ID and
API Key under Smart Search
Options.
To get the application ID and API key, write to [email protected] and include the vault GUID in the request. Tell also the search index location that you will use, for example the United States or European Union. If your data must be in a specified country, make sure that the location is available from [email protected].
or - Define the Micro Focus IDOL settings with the instructions in Installing Micro Focus IDOL 12 for M-Files.
- If you use the default service type, Smart Search, fill in Application ID and
API Key under Smart Search
Options.
- To use the search index as the active index, write the name of the newly created search index in the field.
- In the new search index, set Enabled to Yes.
- Click Save.
- Restart the vault.
- Make sure that the indexing is done with a few full-text searches in M-Files Desktop.
- Optional:
Disable the previously used index when you are sure that the new index works
correctly.
- In Advanced Vault Settings, go to .
- Set Enabled to No.