Configuring Email Notifications

Note: You must have organization-level admin rights to do this.

In M-Files Hubshare, all users in the organization can receive email notifications. You cannot edit the content of the notification emails.

There are two types of email notifications that all users can receive:

The organization-level admins can also receive email notifications about the remaining storage space in the organization.

To edit the email notification settings, click the user icon on the navigation bar and select Settings. Then, on the Settings view that opens, select Administration > Email notifications.

Email notifications about actions in modules

Actions in modules are, for example, actions made in the Project and Files modules. Only the users themselves can select the actions from which they will get an email notification. For more information on where and how these actions can be selected, refer to Configuring Email Notifications in the M-Files Hubshare user guide.

Option Description
Send daily notification at, Send weekly notifications on Use these settings to specify when the email notifications about actions in modules are sent to the members of your organization.
Show organization's name in email subject from Specifies if the name of the organization is shown in the email notifications.
Default notification frequency in the Options section Specifies whether the email notifications about actions in modules are enabled by default when a user is created. Select Daily or Weekly to enable the notifications by default.

Email notifications about user account events

By default, M-Files Hubshare sends email notifications when these user account events occur:
  • A user account is created.
  • A user account is invited to a hub.
  • An external user account has been inactive for too long.

For instructions on how to manage these email notifications, see the table below.

Event Setting Location Description
A user account is created. Validity time of account creation email The Options section in Email notifications Specifies how long the account creation email is valid. This email notification is always sent.
A user account is invited to a hub. Disable hub invitation notifications for users The Options section in Email notifications Specifies whether email notifications are sent when a user is invited to a hub.

Please make a note of these remarks:

  • Hub invitation emails are sent when the hub status is changed from Design to Active.
  • Hub invitation emails are not sent to users whose user account is in Disabled state.
An external user account has been inactive for too long. Send email notification about account disabling Settings > Administration > External users > Options > Automatically disable inactive external accounts Specifies whether email notifications are sent when an external user account has been inactive for too long.

Setting up email notifications about remaining storage space

Your organization has a limited amount of storage space in M-Files Hubshare. You can see the remaining storage space in your your M-Files Hubshare contract information.

You can use the organization-level settings to specify when the organization-level admins are notified about the remaining storage space.

To set up the notifications about remaining storage space in the Email notifications page:

  1. In the Options section, select a value for the setting Send email to organization-level admins about storage space.
  2. Optional: If you selected Use custom percentage, enter a number between 1 and 99 to the percentage field.
  3. Click Save.