Defining file types for indexing
M-Files Server tries to index the contents of the most general file types when a new file version is checked in to M-Files Server. Indexing lets users search information from M-Files with words that can be found in the file content. This topic lists the files whose contents are indexed by default and tells how to add file types to be indexed and how to exclude file types from indexing.
The table given here lists the extensions of files whose contents are indexed by default.
| File extension | Information on file extension |
|---|---|
| 123 | Lotus |
| CSV | Comma separated values file |
| DOC | Microsoft Word |
| DOCM | Microsoft Word Open XML, macro-enabled document |
| DOCX | Microsoft Word |
| DOT | Microsoft Word template |
| DOTM | Microsoft Word macro-enabled template |
| EML | Email message |
| HTM | Hypertext Markup Language file |
| HTML | Hypertext Markup Language file |
| ICS | Universal calendar file |
| KEY | Apple |
| MSG | Microsoft Outlook email message |
| NUMBERS | Apple |
| ODF | OpenDocument |
| ODG | OpenDocument |
| ODP | OpenDocument |
| ODS | OpenDocument |
| ODT | OpenDocument |
| ONE | OneNote |
| OTG | OpenDocument |
| OTP | OpenDocument |
| OTS | OpenDocument |
| OTT | OpenDocument |
| PAGES | Apple |
| Portable Document Format file created by Adobe Acrobat or another PDF application | |
| POT | Microsoft PowerPoint template |
| POTX | Microsoft PowerPoint template |
| PPT | Microsoft PowerPoint |
| PPTM | Microsoft PowerPoint, macro-enabled |
| PPTX | Microsoft PowerPoint |
| PTM | Microsoft PowerPoint, macro-enabled template |
| QPW | Corel Quattro Pro |
| RTF | Rich Text Format file |
| STC | StarOffice |
| STI | StarOffice |
| STW | StarOffice |
| SXC | StarOffice |
| SXD | StarOffice |
| SXG | OpenOffice |
| SXI | StarOffice |
| SXW | StarOffice |
| TXT | Standard text document |
| WB1 | Corel Quattro Pro |
| WB2 | Corel Quattro Pro |
| WB3 | Corel Quattro Pro |
| VDX | Microsoft Visio |
| WKS | Lotus |
| WPD | WordPerfect |
| WPF | WordPerfect |
| WRI | Microsoft Write |
| VSD | Microsoft Visio |
| VSDX | Microsoft Visio |
| XLS | Microsoft Excel |
| XLSB | Microsoft Excel, binary format |
| XLSM | Microsoft Excel, macro-enabled |
| XLSX | Microsoft Excel |
| XLT | Microsoft Excel template |
| XLTM | Microsoft Excel, macro-enabled template |
| XLTX | Microsoft Excel template |
| XML | Extensible Markup Language data file |
| XPS | Microsoft page layout |
| XSL | XML style sheet |
Using a blacklist in indexing
If you do not want to use the default list of file types to be indexed, you can use the built-in blacklist instead. The blacklist contains a predefined set of file extensions specifying the file types that are not indexed. Accessing these settings requires you to log in to the server with a login account that has the System administrator server role.
To set the built-in blacklist to be used in indexing:
-
- Expand .
- Set Use File Extension Blacklist Instead of Whitelist in Indexing to Yes.
- Click Save.
Defining additional file types for indexing
In addition to either the list of file types to be indexed or the list of file types not to be indexed, you can specify other file types to be indexed. You can also specify some file types you do not want to be included in indexing. For example, you have the list of file types to be indexed, but you want to exclude one of the file types from indexing. To exclude the file contents from indexing, you must specify the file extension according to the instructions given here.
Accessing these settings requires you to log in to the server with a login account that has the System administrator server role.
To specify file types to be or not to be indexed: